Self Employed Tax Returns

October 31 is coming soon and with it the deadline for Income Tax Returns for the Self Employed.

imagesCAQQ7W51This time of year is generally very busy for Accountants and the Self Employed as year end returns are prepared and submitted.

We have a small computer application that will help in preparing and submitting expense reports and claims.

InControl Expenses will allow you to quickly and simply calculate weekly expense reports and print out claim sheets suitable for submitting to your accountant for the preparation of year end accounts.

You can download a trial version of the application from our website – www.computech.ie or find more information in our datasheet – click here to download the datasheet.

A full license for InControl Expenses costs €50

 

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GTD and Task Management

I have tried many different task management apps and I think that I have finally settled on the system that suits my needs.

Overview

I use a PC and Microsoft Windows as the operating platform but also have an iPhone and iPad, both of which I use constantly during the day.  I also implement the GTD methodology for managing the many tasks I have to do.  For those of you that do not know what the GTD methodology is I strongly recommend that you read the book – Getting Things Done by David Allen.  You can also get a lot more information from the GTDTimes website or on the David Allen website -  DavidCo.

GTD is described as the Art of Stress Free Productivity and is covered very well on Wikipedia – see here for details.

Because I am mixing both Apple OS and Microsoft OS in my daily life I needed a solution that allowed me to manage my task list on my PC, iPhone and iPad, keeping them all in sync and also allowing me to clear through my email (managed in Outlook), creating tasks as needed from emails.

 

Problems encountered

I encountered many problems and tried many solutions but found it very hard to find a solution that was efficient in managing my tasks, allowing me to add or delete an items on 1 device and the have this item automatically added to or deleted from the other device automatically. I also wanted something that allowed me to access reference materials and attachments etc. when I created an task from an email – one of the main objectives when using GTD is to keep all inboxes empty including the email inbox.  Once a task is created from an email in Outlook and then the email is deleted or archived it is not possible to open any attachment / supporting material when viewing the task on the iPhone or iPad.

 

Solution

I tried many solutions, centring those solutions around apps for both iOS devices (I carry either an iPhone or an iPad with me everywhere and so it made sense to start with apps that would work and sync across these devices first). I also wanted an app that allowed me to create a task from an Outlook email. The following is a brief summary of the main apps I tried and deleted for one reason or another:-

Omnifocus – Great app with lots of support and a large user community.  It would be my preferred choice but unfortunately it is not well integrated with other systems, lacks an import/export function and has no API.

Things – Another very good app but also lacks import/export, has no API and synchronisation was not great when I was testing apps.

ToDo – Has import/export ability by using Toodledo but I dropped it in favour of Pocket Informant

I tried many others – too many to list here and finally settled on a combination of Toodledo and Pocket Informant.

InControl Expenses

Expenses

InControl Expenses is a small application designed to help you manage weekly expenses.  It is primarily designed to work in Ireland but may also be suitable for use in other Countries.

You can download a trial version of the program by Clicking Here

A full license for InControl Expenses costs €50.

 

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InControl CRM

Customer Relationship Management and Project Tracking for the Construction Industry

Turning new leads into new business

SiteHelmutEffectively monitoring and tracking customers and projects is a daunting task for contractors and suppliers whether sales are managed centrally or via a network of company reps.InControl CRM has been developed by a team with many years experience in the Irish Construction Industry.  It is a powerful, yet intuitive Customer Relationship Management System that allows managers and directors to monitor their sales and marketing efforts and allows bus reps to get on with the business of selling, safe in the knowledge that they are in control of all their key customer and prospects.

Click Here to download a Trial Version of InControl CRM

Click here to download a PDF Datasheet

Leads

FEATURES

Project Database
A fully searchable database of project leads with details of key players, specified products and finishes, sizes and values and stages of development.  Links to the companies involved in the project and also show other projects that each company is involved in.Projects List

Companies Database
Keep track of all your customers and prospects and their activity.  Facilities included for mail merge marketing and analysis.

Companies List

Reports/Letters/ Emails
The software features a built in word processor, report writer and email engine.  You can attach documents from external sources – drawings, spreadsheets etc and view and edit them from within the system.

History
A full history of all your communications and activities is automatically recorded – letters, emails, phone calls, meetings etc.

History

BENEFITS 

Seamlessly import data from leading construction information suppliers in Ireland and the UK.Time is Money – InControl gets you up and running quickly – eliminating unwanted projects and organising relevant leads based on your requirements

No more leads missing or forgotten about.  InControl’s tracking system ensures that large numbers of leads are effectively managed and all key projects are tracked and monitored closely.

One of the greatest benefits of the InControl system is that acquired knowledge stays with the company and not the individual.  The wealth of shared knowledge that builds up over time allows anyone in your company to quickly get up to speed – with a full history of phone conversations, letters, faxes, emails and notes.

Send new prospects and updates to your reps and have them feed activity and progress back.

Import weekly sales leads from leading Data Providers such as A.I.S., C.I.S., and ORE.

Manage Task and ToDo Lists using the GTD System (Getting Things Done).

ToDoList

Click Here to download a Trial Version of InControl CRM

Click here to download a PDF Datasheet

 

OmniDrop

FrontOmniDrop is a small utility application which can be used to create new Tasks in OmniFocus for the iPad

OmniFocus is a a great task management app available for the Apple Mac, iPad and iPhone. It is specifically designed based on the GTD system.

OmniFocus is not available for the Windows platform but can be used independently on an iPad or iPhone. Our utility (not connected to or endorsed by OmniFocus) will allow you to create new tasks from outlook emails or from scratch and also store associated reference material such as email attachments and other files in Dropbox with a reference to the newly created task.

 

Click Here to Download a Trial Copy

Click Here To Buy

 

The Settings screen is used to configure the utility.

Settings

 

Overview

Tasks can be added to Omnifocus by sending an email to a dedicated address – “send-to-omnifocus@omnigroup.com”.

An email is returned from OmniGroup with an HTML link which will add a new task to OmniFocus if this is clicked on the iPad or iPhone – see below

Email

 

The link creates a new task in OmniFocus and uses the Email Subject as the Task Title and the email body as the Task Note.  Unfortunately it ignores any attachments which may be needed as reference material for the task.

OmniDrop solves this problem as follows:-

Drag and drop an email from Outlook to the utility
New message is created OmniDrop and the attachment is added to a file list.
Email is sent to OmniGroup to create the new task and an extra reference is added to the end of the email subject.
Attached files are sent to Dropbox and stored in a Dropbox folder using the reference tag added to the end of the email subject.

EXAMPLE
Email received with following properties:-
Subject: Test New Application – OmniDrop
Attachment:  OmniDrop.zip

 

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New item is created in OmniDrop with email subject as Title, email body as note and email attachment as attachments.  Note also that a new reference number, in this case #16, is created for the item.

Clicking on send does the following:

sends email to the OmniGroup Server (send-to-omnifocus@omnigroup.com) with the Title and Reference number as the Subject and the Note as the body of the email
Creates a folder in Dropbox using the reference number and title as the folder name i.e.” #16 – Test New Application – OmniDrop”
Copies all attachments to the Dropbox folder.

 

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New Folder created in Dropbox

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Contents of the New Folder

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QMS Released

QMS is a Project Management system designed to control and maintain the large volumes of information generated during the construction of any new Commercial or Industrial Project. This is a updated version of IncQA. For further details contact us.

incQA Released

IncQA is a Q.A. and Project Management system designed to control and maintain the large volumes of information generated during the construction of any new Commercial or Industrial Project. The system maintains all information in a central repository so that all members of the project team can access both the standard Q.A. System and the project specific information on a daily basis. For further details contact us.

incHousing Released

IncHousing is a management tool for private or commercial housing developments. It is designed to give an overview of the development including timescales for house completion, cash flow projections and basic cost management. For further details contact us.

Awarded link-up funding from MicroTrade

newComputech, in association with the Commercial Information Company in Belfast, is proud to be the first company to be awarded link-up funding from MicroTrade. MicroTrade is a partnership initiative between InterTradeIreland, Enterprise Northern Ireland and the City & County Enterprise Boards.
Further information on MicroTrade can be found at www.microtrade.org.

Mailshot Released

Working closely with Commercial Information Company, Computech have released Version 1 of MailShot. Commercial Information Company – www.cicireland.com launched PlanningIreland at the Building Exhibition 2002, held in the RDS 2nd – 5th Oct. PlanningIreland is a web site, updated daily, with published information on all planning applications in Ireland. The site currently has information on over 100,000 planning applications. The website is based on planning application information stored by CIC and uses InControl as the database system. MailShot is a simple to use application designed to leverage the value of the Planning Applications database to act as an effective and flexible sales tool for companies sending mailshots to prospective customers. Trial versions of Mailshot can be downloaded from our Downloads page.

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